Lesson Notes
Lesson 14 Managerial Accounting,Applications
Learning objectives
Describe segmented reporting and responsibility accounting system
Explain the main aspects of Cost-volume-profit analysis
Analyze budgeting and budgetary control
Describe standard costs and variance analysis
Explain the use of managerial accounting in decision making
Teaching hours
Students major in accounting 0 hours
Other students 6 hours
Teaching contents
Introduction
Let’s look at the XYZ Company example,A manager at XYZ Company wants to replace an old machine with a new,more efficient machine.
New machine:
 
List price
900000
Annual variable expenses
800000
Expected life in years
5
Old machine:
 
Original cost
720000
Remaining book value
600000
Disposal value now
150000
Annual variable expenses
1000000
Remaining life in years
5
 XYZ’s sales are $2000000 per year,Fixed expenses,other than amortization,are $700000 per year,Should the manager purchase the new machine? The manager recommends that the company not purchase the new machine since disposal of the old machine would result in a loss:
Remaining book value
600000
Disposal value
-150000
Loss from disposal
450000
 (1)Is it correct?
(2)What’s your comment to the manager’s decision?
After learning this chapter,you will know how to employ the tools of managerial accounting and make decisions correctly.
Segmented Reporting and Responsibility Accounting Systems
Segmented Reporting Organizations may break down their operations into various segments,such as divisions,stores,services,or departments,Thus,management needs reports on each segment for cost management and performance evaluation.
Segments may be evaluated as a cost centre,a profit centre,where profit centre reports include information on a segment’s revenues and costs,and an investment centre.
Some costs are direct and some are indirect,and indirect costs may be allocated to various departments,Service department costs are shared indirect expenses of operation departments,They may be allocated using a variety of bases,Please refer to the following table:
Service Department
Common Allocation Bases
General Office
Number of employees
Personnel
Number of employees
Payroll
Number of employees
Advertising
Sales
Purchasing
Number of Purchase Orders
Cleaning
Floor space occupied
Maintenance
Floor space occupied
Responsibility Accounting System Responsibility accounting system is an accounting system which assigns managers the responsibility for costs and expenses under their control.
Responsibility accounting budgets are prepared prior to each accounting period,Responsibility accounting performance reports compare actual costs and expenses to budgeted amounts
Cost-volume-profit Analysis
CVP analysis is used to answer the questions such as (1) How much must I sell to earn my desired income? (2) How will income be affected if I reduce selling prices to increase sales volume? (3) How will income be affected if I change the sales mix of my products?....
The basic assumptions of CVP analysis is that CVP analysis assumes relations can be expressed as straight lines within the relevant range,which means that unit selling price remains constant,unit variable costs remain constant,and total fixed cost remain constant,If the expected cost and revenue behaviour is different from the assumptions,then the results of CVP analysis are of limited use.
The objective of the cost analysis is determination of total fixed cost and the variable unit cost,The basic methods to estimate the total costs equation include,(1) scatter diagram; (2) high-low method; and (3) least-squares regression,Here least-squares regression is usually covered in advanced cost accounting courses,It is commonly used with computer software because of the large number of calculations required.
Break-even Analysis The break-even point is the unique sales level at which a company neither earns a profit nor incurs a loss,The break-even point may be expressed in units or in dollars of sales.


Computing Income from Expected Sales The income given a predicted level of sales can be computed as follows:

Sales Volume Needed to Earn a Target Income Break-even formulas can be adjusted to show the sales volume needed to earn any amount of income,

Margin of Safety Margin of safety is used to estimate how much sales can decrease before the company incurs a loss?

Sensitivity Analysis Sensitivity analysis is used to estimate the effects of changes in variables such as sales price,variable costs,and fixed costs,CVP analysis can be used to show the effects of such changes.

Budgeting and Budgetary Control
Budgets Budgets are formal statements of a company’s plans expressed in monetary terms,which attempt to capture the future activities of an organization,They are used by businesses,not-for-profit,government,educational,and other types of organizations.
The importance of budgeting include (1) defines goals and objectives; (2) promotes analysis and a focus on the future; (3) motivates employees; (4) provides a basis for evaluating performance; (5) coordinates business activities; (6) communicates plans and instructions.
Budget Committee consists of managers from all departments of the organization,It provides central guidance to insure that individual budgets submitted from all departments are realistic and coordinated,Flow of budget data is a bottom-up process.
Budget horizons are usually for one year,but may extend for several years,The annual operating budget may be divided into quarterly or monthly budgets.
Rolling budgets mean that the budget may be a twelve-month budget that rolls forward one month as the current month is completed.
Master Budget Master budget is a formal,comprehensive plan for the future of a company,It consists of several budgets linked together to form a coordinated plan for the organization,

Sales Budget Sales budget is the starting point in the budgeting process,Most of the other budgets are linked to the sales budget,Sales personnel are often involved in developing the sales budgets.

Merchandise Purchases Budget Merchandise purchases budget provides detailed information about the purchases necessary to fulfill the sales budget and provide adequate inventories.

The quantity purchased is affected by,(1) Just-in-time inventory systems,which enable purchases of smaller,frequently delivered quantities; (2) Safety stock inventory systems,which provide protection against lost sales caused by delays in supplier shipments.
Selling Expense Budget Selling expense budget lists the types and amounts of selling expenses,Predictions of expenses are based on the sales budget and past experience.
General and Administrative Expense Budget General and administrative expense budget lists the predicted operating expenses not listed in the sales budget,It includes both cash and non-cash expenses and is often prepared by the office manager or person responsible for general administration.
Capital Expenditures Budget Capital expenditures budget lists the cash inflows or outflows pertaining to the disposal or acquisition of capital equipment,and it is usually affected by the organization’s long-term plans.
Cash Budget Cash Budget lists the expected cash inflows and outflows for the period,It is a tool used by management to avoid excess cash balances or cash shortages,Information from other budgets is used in its preparation,Information from the cash budget is used to prepare the budgeted income statement and balance sheet.
Production and Manufacturing Budgets Manufacturing companies need to prepare additional budgets that include,production budgets,direct materials purchase budgets,direct labour budgets,and manufacturing overhead budgets.
Production and manufacturing budgets provides detailed information about the production necessary to fulfill the sales budget and provide adequate inventories.

Direct materials budget provides detailed information about the purchases of raw materials necessary to fulfill the production budget and provide adequate inventories.

Direct labour and manufacturing overhead budgets provides information about the labour and manufacturing overhead costs given the level of production for the period.
Preparing Financial Budgets

Budgetary Control
Capital Budgeting Capital budgeting analyzes alternative long-term investments and deciding which assets to acquire or sell,These decisions require careful analysis since,(1) The outcome is uncertain; (2) Large amounts of money are usually involved; (3) Investment involves a long-term commitment; (4) Any decision may be difficult or impossible to reverse.
Zero-based Budgeting Zero-based budgeting are prepared assuming no previous activities for the activities being planned,Managers must justify the amounts budgeted for each activity,It is popular among government and non-profit organizations,
Fixed Budget Fixed budgets are prepared for a single,predicted level of activity,Performance evaluation is difficult when actual activity differs from the predicted level of activity,For example,How much of the unfavourable cost variance is due to higher activity,and how much is due to poor cost control? To answer these questions,we must flex the budget to the actual level of activity
Flexible (Variable) Budgets Flexible budgets are prepared after a period’s activities are complete,They show revenues and expenses that should have occurred at the actual level of activity,Flexible budgets reveal cost variances due to good cost control or lack of cost control,which improve performance evaluation.
Since flexible budgets prepare a budget for different activity levels,we must know how costs behave with changes in activity levels,Total variable costs change in direct proportion to changes in activity; Total fixed costs remain unchanged within the relevant range,
Standard Costs and Variance Analysis
Standard Costs Standard costs are preset costs for delivering a product or service under normal conditions,which are established through personnel,engineering,and accounting studies using past experience,Standard costs are benchmarks used in evaluating performance,and are often used in setting budgets.
A standard cost card:
 Cost factor
Standard Quantity or Hours
Standard Price or Rate
 Standard Cost
Direct materials
1 kg
$ 25
per kg
$ 25.00
Direct labour
2 hours
$ 20
per hour
$ 40.00
Variable mfg,overhead
2 hours
$ 10
per hour
$ 20.00
Total standard unit cost
 
 
 
$ 85.00
Variance Analysis The process of variance analysis can be listed as follows:

Standard cost accounting provides management with information about costs that differ from budgeted amounts (variances),Management may choose to focus only on variances that are significant,This approach is referred to as management by exception.
Material variances,Please refer to ppt page 51.
Labour variances,Please refer to ppt page 52.
Variable overhead variances,Please refer to ppt page 53.
Fixed overhead variances,Please refer to ppt page 54.
Standard costs accounting systems record variances in the accounts,which can simplify recordkeeping and help in the preparation of reports.
Discussions
ABC Company has the following direct material standard to manufacture one unit product,3.0 kilograms per unit at $8.00 per kilogram,Last week 6600 kilograms of material were purchased and used to make 2000 units,The material cost a total of $53000,
What is the actual price per kilogram paid for the material?
a. $7.26 per kilogram.
b. $8.13 per kilogram.
c. $8.03 per kilogram.
d. $8.00 per kilogram.
AP = $53000 ÷ 6600 kg
AP = $8.03 per kg
ABC’s material price variance (MPV) for the week was:
a. $198 favourable.
b. $198 unfavourable.
c. $189 favourable.
d. $189 unfavourable.
MPV = AQ(AP - SP)
MPV =6600 kg × ($8.03 - 8.00)
MPV = $198 unfavourable
The standard quantity of material that should have been used to produce 2000 units is:
a. 6500 kilograms.
b. 6000 kilograms.
c. 7000 kilograms.
d. 5000 kilograms.
SQ = 2000 units × 3 kg per unit
SQ = 6000 kg
ABC’s material quantity variance (MQV) for the week was:
a. $4300 unfavourable.
b. $4300 favourable.
c. $4800 unfavourable.
d. $4800 favourable.
MQV = SP(AQ - SQ)
MQV = $8.00(6600 kg - 6000 kg)
MQV = $4800 unfavourable
Managerial Decision Making
Cost accounting information is often used by management for short-term decisions,Decision making involves five steps,(1) Define the problem; (2) Identify alternatives; (3) Collect relevant information on alternatives; (4) Select the preferred alternative; (5) Analyze decisions made.
Accepting additional business This decision making should be based on incremental costs and incremental revenues,Incremental amounts are those that occur if the company decides to accept the new business
.
Make or Buy Decisions Incremental costs also are important in the decision to make a product or purchase it from a supplier,The cost to produce an item must include direct materials,direct labour,and incremental overhead,We should not use the predetermined overhead rate to determine product cost.
Scrap or Rework Defects Costs incurred in manufacturing units of product that do not meet quality standards are sunk costs and cannot be recovered,As long as rework costs are recovered through sale of the product and rework does not interfere with normal production,we should rework rather than scrap,
Sell or Process Further This decision making is related to sell partially completed products vs,process them to completion,As a general rule,process further only if incremental revenues exceed incremental costs.
Selecting Sales Mix When a company sells a variety of products,some are likely to be more profitable than others,To make an informed decision regarding sales mix,management must consider (1) the contribution margin of each product; (2) the facilities required to produce each product and any constraints on the facilities,and (3) the demand for each product.
Eliminating a Segment A segment is a candidate for elimination if its revenues are less than its avoidable expenses.
Qualitative Factors in Decisions Qualitative factors are involved in most all managerial decisions,including quality,delivery schedule,supplier reputation,employee morale,customer opinions,etc.
Discussions
Consider the beginning XYZ case
Relevant Cost Analysis
Savings in variable expensesprovided by the new machine($200000 × 5 yrs.)
1000000
Cost of the new machine
(900000)
Disposal value of old machine
150000
Net effect
250000
Case Study
ABC Corporation,a merchandising company,has provided the following budget data:
Purchases
Sales
May
$84000
$144000
June
$96000
$132000
July
$72000
$120000
August
$108000
$156000
September
$120000
$132000
 Collections from customers are normally 75% in the month of sale,15% in the month following the sale,and 8% in the second month following the sale,The balance is expected to be uncollectible,ABC pays for purchases in the month following the purchase,Cash disbursements for expenses other than merchandise purchases are expected to be $28,800 for September,ABC's cash balance on September 1 was $44,000,
Required:
1) Compute the expected cash collections during September.
2) Compute the expected cash balance on September 30.
Key points
cost-volume-profit analysis
budgets
variance analysis
decision making
Reading material
Charles T,Horngren,George Foster and Srilant Datar,Cost Accounting,A Managerial Emphasis (Tenth Edition),Prentice Hall Inc.,2000.
Anthony A,Atkinson,Rajiv D.Banker,Robert S,Kaplan,S,Mark Young,Management Accounting,Prentice Hall Inc.,2001,